Quoting and ERP software built for IT VARs
Work the deal in the included CRM and quote from live distributor feeds. Turn the quote into purchase orders, orders and invoices without re-keying. Run customer storefronts and government contracts in the same system, with support from people who have run a VAR.
- Electronic POs to 5 distributors
- SEWP, CIO-CS, GSA contract pricing
- 3 million+ products, 1,500+ manufacturers
- In-house support, Dublin, Ohio
Connected to the distributors and systems VARs already run
VARCommerce is a quoting and ERP platform for IT value-added resellers and government VARs. It pulls live pricing and availability from distributors into quotes, converts an accepted quote into electronic purchase orders, orders and invoices without re-keying, runs customer-specific storefronts, and applies SEWP, CIO-CS and GSA contract pricing in one system.
Enter the deal once. Everything downstream is already done.
Quoting-only tools stop at the quote and hand the rest to spreadsheets and a second system. VARCommerce carries the same record from the first line item to the accounting export.
- 1
Lead & opportunity
The deal starts in the included CRM: targets, leads, opportunities, tasks and Outlook sync.
- 2
Quote
Live cost and availability from your distributors. Customer and contract pricing applied by rule.
- 3
Purchase order
One action creates POs per distributor, sent electronically to Ingram Micro, TD SYNNEX, D&H, Arrow and HP.
- 4
Order
Distributor status, serial numbers and tracking return onto the customer order.
- 5
Receive & ship
Receiving against POs, on-hand stock, FedEx and UPS labels from the same record.
- 6
Invoice
Generated from what shipped, at the quoted price and terms.
- 7
Accounting
Export to QuickBooks or your ledger. Report on actual margin, not the estimate.
Every step is the same record. No copy-paste between a quoting tool, a PO system and an invoicing system. See each module →
From the pipeline to the invoice on one record
Three things you will not get from a quoting tool or a generic ERP
Quote to invoice in one system
Quoting-only tools stop at the quote. Generic ERPs do not know what a distributor feed or a contract price list is. VARCommerce does the whole reseller transaction.
See the modules →Government contracts, built in
SEWP, CIO-CS, GSA Schedule and state contracts: price lists enforced on quotes, agency storefronts, TAA flags, SEWP export and technical-refresh files.
Government VARs →Support you can name
In-house, US-based, industry people. You reach the same team for years, not a ticket queue. Onboarding and training are part of every engagement.
How support works →The people who answer have run a VAR
Support is in-house in Dublin, Ohio. You get a person who knows the platform and the reseller business, and you keep getting the same people. This is the reason customers say they stay.
By far the easiest to learn, with a wonderfully quick learning curve. I taught one of our sales reps how to use it to create quotes, and he was off and running in a day. Your support is definitely the best I have ever experienced; it's rare that my question isn't addressed and resolved in the same day.
What resellers say after switching
VARCommerce had several features that other competitors didn't have, such as easy importing of distributor quotes, ability to store end-user credit card information to comply with PCI rules, and one database where all information could be utilized in key reporting features. We are much happier and more productive after switching.
The VARCommerce system is easy to use and navigate, and everything has the same number all the way through, which makes helping customers easy. The VARCommerce team is always looking for different ways to improve and make the system more efficient, and they have been more than accommodating to my needs.
We needed a single platform for quoting, PO processing, and a strong back-end financial process across all contracts, and VARCommerce is the web-based solution that met all of our needs. It has incredibly strong analytics and can flex between different types of contracts and complexities.
Connected to the distributors and systems you already use
Each integration has its own page describing exactly what moves between the systems and how often.
Frequently asked questions
What is VARCommerce?
VARCommerce is a quoting and ERP platform built for IT value-added resellers and government VARs. It pulls live pricing and availability from distributors into quotes, converts an accepted quote into electronic purchase orders, orders and invoices without re-keying, runs customer storefronts, and manages SEWP, CIO-CS and GSA contract pricing in one system.
Is VARCommerce an ERP or a quoting tool?
Both, for a VAR. It starts with distributor-fed quoting like a CPQ tool, then carries the same record through purchasing, receiving, shipping, invoicing and accounting export, which is the operational core of an ERP for a reseller. It does not replace a general ledger; it integrates with QuickBooks and other accounting systems.
Which distributors does VARCommerce integrate with?
Ingram Micro, TD SYNNEX and D&H for live price and availability, electronic purchase orders and shipment or status updates; BlueStar for price and availability; Arrow and HP Direct for electronic purchase orders. Ingram Micro and TD SYNNEX quotes can be imported directly. Each integration page lists exactly what syncs.
Does VARCommerce support government contracts like SEWP and GSA?
Yes. Contract price lists and terms for SEWP, CIO-CS and GSA Schedule are applied and validated on quotes, agency storefronts show permitted products at contract pricing, TAA requirements are flagged through to the invoice, and SEWP export and technical-refresh files are produced from the system, alongside commercial business.
What does VARCommerce support look like?
Support is in-house and US-based in Dublin, Ohio, answered by people who know the platform and the VAR business by phone and email, with onboarding and training included.
How much does VARCommerce cost?
VARCommerce is a subscription priced by users and modules, so pricing is quote-based. Every engagement starts with a risk-free 30-day trial. See the pricing page for what is included.