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One record from the first lead to the accounting export

VARCommerce is organised as modules, but the point is that they share one record. The opportunity your rep works in the CRM carries the quote, the quote is the purchase order your buyer sends, the order your warehouse receives against, and the invoice your accountant exports. Nothing is re-keyed.

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VARCommerce quote with distributor cost, margin and the linked CRM opportunity
The quote: the first state of the record that becomes the PO, the order and the invoice
In one paragraph

VARCommerce is a quoting and ERP platform for IT VARs made of connected modules on one record: an included CRM for targets, leads and opportunities; distributor-fed quoting; customer storefronts; procurement; orders and invoicing; inventory and warehousing; reporting; and administration with security profiles. An opportunity becomes a quote, purchase orders, orders, shipments and an invoice without data being entered twice.

How the record moves

  1. Lead and opportunity. The deal starts in the included CRM: a target or web lead becomes an opportunity with a stage, close date and forecast value.
  2. Quote. Live cost and availability from your distributors; products and services on one quote; customer and contract pricing applied by rule.
  3. Purchase order. One action turns the accepted quote into POs per distributor, submitted electronically where the distributor supports it.
  4. Order. The customer order tracks distributor acknowledgement, status, serial numbers and tracking.
  5. Receive and ship. Receiving against POs updates on-hand inventory; shipments go out with FedEx or UPS labels from the same screen.
  6. Invoice. The invoice is generated from what shipped, at the quote's price and terms.
  7. Accounting and reporting. Invoices, payments and customers export to QuickBooks or your ledger; reports run across every step.

Why one record matters to a reseller

A quoting tool that stops at the quote leaves purchasing, receiving and invoicing to spreadsheets and a second system, and leaves someone reconciling them at month end. A generic ERP has no idea what a distributor feed, a deal registration or a SEWP price list is. VARCommerce was built by a VAR to do the whole reseller transaction, which is why quoting, procurement and invoicing are modules of one system rather than three products with connectors between them.

Built for government business too

Contract-specific price lists, terms and storefronts for SEWP, CIO-CS, GSA Schedule and state and local contracts run alongside commercial business, with contract sales reporting produced from the transactions. Government VARs →

The modules

CRMTargets, leads, opportunities, Outlook sync, forecast. IncludedQuoting & CPQDistributor-fed quotes, bundles, customer and contract pricingStorefrontsPublic and customer-specific B2B stores, PunchOutProcurementQuote to purchase orders, electronic distributor orderingOrders & invoicingStatus, serials, tracking, invoices, accounting exportInventory & warehousingReceiving, on-hand stock, FedEx and UPS shippingReportingMargin, forecast, aging, sales history across the whole chainAdministration & securitySettings, pricing and security profiles, users, suppliers
Questions buyers ask

Frequently asked questions

Do I have to buy all the modules?

No. VARCommerce is priced by users and modules, so a VAR that only needs quoting and procurement can start there and add storefronts or inventory later. The CRM and reporting are included with every subscription. See pricing.

Does VARCommerce include a CRM?

Yes. The CRM, with targets, leads, opportunities, Outlook calendar sync, pipeline and forecast, is part of the base subscription and every quote is linked to its opportunity.

Does VARCommerce replace my accounting system?

No. It produces invoices and exports invoices, payments and customers to QuickBooks or your ledger. Your accountant keeps the general ledger they know.

Is it cloud or on-premise?

VARCommerce is a web application hosted by VARCommerce; there is nothing to install and your team signs in from a browser.

How long does it take to get running?

Onboarding, distributor feed setup and training are part of every engagement. The 30-day risk-free trial runs on your real distributors and pricing so you evaluate the system on your own deals.