The accepted quote is already the purchase order
One action creates purchase orders for each distributor on the deal, submitted electronically where the distributor supports it. Acknowledgements, backorders, serial numbers and tracking come back onto the customer order, so your buyer stops living in distributor portals.
VARCommerce procurement converts an accepted quote into purchase orders per distributor without retyping, submits them electronically to distributors that support it, and receives acknowledgements, order status, serial numbers and tracking back onto the customer order. Buyers choose the source by live cost and availability, and receiving against the PO updates inventory and drives the invoice.
From quote to distributor order
- Choose the source per line by live cost and stock across your distributors.
- Create POs per distributor from the quote in one action; nothing is re-keyed.
- Submit electronically to Ingram Micro, TD SYNNEX, D&H, Arrow and HP Direct; acknowledgements, status and shipment notices return automatically.
- Email the PO to any supplier that does not take electronic orders, from the same screen.
- Drop-ship or receive into your warehouse; either way the customer order and invoice know what happened.
What the buyer stops doing
Copying quote lines into a distributor portal, copying the order number back into a spreadsheet, checking three portals for tracking, and telling the accountant what to invoice. All of that is the same record in VARCommerce.
Frequently asked questions
Which distributors accept electronic purchase orders from VARCommerce?
Electronic ordering is supported for distributors whose integration includes PO submission; each integration page states whether PO submit and order status are covered.
What about suppliers without electronic ordering?
The purchase order is emailed to the supplier from VARCommerce and tracked on the order like any other.
Can a deal have several distributors?
Yes. A single quote can create separate purchase orders for each distributor supplying part of the order.
Do I need my own distributor accounts?
Yes. VARCommerce uses your reseller credentials so your pricing, terms and credit lines apply.